Privacy Policy

PE Pathway is a product of Fit4Fun Sports Dance & Fitness Limited, a company registered in England and Wales. We run an online platform that helps UK primary schools deliver, assess and report on Physical Education.

Data protection law treats us differently depending on whose data it is and why we hold it.

Our Data Processing Agreement covers pupil data and forms part of our Terms of Service.

We collect only what is needed to run the platform. We do not collect special category data (such as health, ethnicity or religion) as defined by UK GDPR Article 9.

• School name and contact details
• Staff name, email address, role (teacher or PE lead), year group and the title used on certificates
• Login details. Passwords are handled by our authentication provider in hashed form and are never readable by us
• Account status (for example active, on leave or deactivated) and acceptance of our Terms
• Platform activity: sessions delivered, marks entered, end-of-block ratings, badges earned and feedback sent to us

• Pupil name, as entered by the school
• Year group and class teacher
• PE assessment per session (Working Towards, Expected, Greater Depth or Not Assessed), with the sport and academic year
• End-of-block and annual report comments generated from those assessments
• Whether the pupil is current or has left the school

Card payments are taken by Stripe. We never see or store card details. We keep the school’s plan, subscription status and Stripe reference numbers.

For schools that pay by invoice, we keep the billing contact’s name and email address, the school’s billing address and invoice and payment records in our accounting software.

If you register interest or book a demo on our website, we receive your name, email address, school and role so that we can reply.

• To let staff log in and access PE session content
• To save assessment data and show progress to teachers and PE leads
• To generate end-of-block and annual report comments, certificates and whole-school summaries
• To send service emails such as invitations, welcome messages and password resets
• To manage subscriptions and billing
• To respond to enquiries and feedback, and to fix and improve the platform

We never use pupil data for advertising, profiling, research or any purpose other than providing the platform to the school.

PE Pathway uses Anthropic’s Claude AI to draft end-of-block and annual report comments from teachers’ assessments.

• Only the pupil’s first name is sent. Surnames are removed before anything is sent, including from earlier comments used to write the annual report
• The other information sent is limited to PE assessments, sport, skill topics, year group and the pupil’s earlier PE report comments
• No school names, staff details, dates of birth or database identifiers are sent
• Anthropic acts as our processor under its data processing terms
• Comments are drafts for teachers to read before use. No automated decisions with legal or similarly significant effects are made about pupils

We never sell or rent personal data. We use the trusted service providers below to run PE Pathway. Each may only use the data to provide its service to us, under a data processing agreement, and not for any purpose of its own.

We may also share data with law enforcement or regulators where the law requires it.

Our main database is in the EU, which the UK recognises as providing adequate protection. Where a provider processes data outside the UK and EU, such as Anthropic, Stripe, Intuit and Formspree in the USA, the transfer is protected by safeguards approved under UK law, such as the UK Addendum to the EU Standard Contractual Clauses or the UK International Data Transfer Agreement, as set out in that provider’s data processing terms.

• Data is encrypted in transit (HTTPS/TLS) and at rest
• Database rules keep each school’s data separate, so staff can only see their own school’s pupils
• Administrative access is limited to authorised PE Pathway staff
• We never hold payment card details

• We keep school, staff and pupil data while the school’s subscription is active. Pupils who leave are marked as left, and their records stay with the school’s account so progress history is kept
• When a subscription ends, or whenever a school asks, we will provide a copy of the school’s data on request
• We permanently delete a school’s data within 30 days of a deletion request, or within 30 days of the end of the paid subscription unless the school asks us to keep it longer
• Copies in our providers’ backups expire within a further 90 days, as set out in our Data Processing Agreement
• Billing records are kept for six years to meet our legal and tax obligations
• Website enquiries are kept for as long as needed to respond and follow up, and no longer than two years

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Have inaccurate data corrected
• Have your data deleted, where there is no good reason for us to keep it
• Restrict or object to how we use your data
• Receive your data in a portable format

To use any of these rights, email hello@pepathway.co.uk. We will respond within one month.

Pupil data is entered by teachers acting in their professional role. PE Pathway does not interact with children directly and does not collect data from them.

Schools are responsible for telling parents how pupil data is used, as part of their usual data protection arrangements. We keep pupil data to the minimum needed and send only first names to our AI provider.

If a data breach affects personal data, we will notify affected schools without undue delay and give them the information they need. Where required, we will report the breach to the Information Commissioner’s Office.

The PE Pathway app does not set advertising, analytics or tracking cookies.

• Your browser stores your login session and a few display preferences, such as which help cards you have closed, so the app works properly
• The app saves some files on your device so it loads quickly. It does not save pupil data this way
• Stripe’s payment pages use Stripe’s own cookies, covered by Stripe’s privacy policy

We may update this policy from time to time. We will email schools about any important changes.

For any data protection question, email hello@pepathway.co.uk.

If you are not happy with our response, you can complain to the Information Commissioner’s Office (ICO) at ico.org.uk or by calling 0303 123 1113.